Careers.

Work with us.

About us

IVF Media is an international media group. Our mission is to support and assist patients battling infertility. We began in 2012 as a small start-up. Today, we are leaders in our industry in the UK and Ireland, and our websites are available in four languages. We ensure that infertility treatment abroad is accessible to everyone – focusing on a quality life for our patients.

If you’re looking for a place where work is more than just duties, it’s also a true mission full of inspiration and growth opportunities, then you’re looking for us!

What else makes us stand out among workplaces?

It’s undoubtedly our fantastic team, who bring an unmatched spirit of “team spirit.” We all work with passion and dedication!

In our work, there’s no boredom or corporate style – exciting things happen here! And, importantly, each of us feels that we’re part of something special and meaningful.

We’re proud of our international partnerships and relationships that open doors to many cultures and broaden our horizons. There’s no room for boredom here. 😊

Current Openings

What will your work entail?

As an Office Specialist, you will support the Management in performing their duties and ensure the smooth functioning of the office. Your main responsibilities will include handling internal and external correspondence, managing the executive calendar, preparing documents, managing social media, and assisting with all executive actions.

In the first 3 months:

  • You’ll gain thorough knowledge about our organization, associated organizations, clients, and partners.
  • You’ll become familiar with your responsibilities and undergo a series of onboarding trainings.
  • You’ll learn the tools you’ll be using.

In 3-6 months:

  • You’ll independently perform assigned assistant duties according to described processes and metrics, such as coordinating the Executive Calendar, scheduling meetings, preparing documents, presentations, reports, agreements, resolutions, analyses, handling emails, and managing social media channels.
  • You’ll represent the Management in designated meetings.

In 6-12+ months:

  • You’ll achieve the objectives set by the Management.
  • You’ll receive independent projects to manage.
  • You’ll analyze data on the market, company, and related entities.
  • You’ll propose solutions and improvements.
  • You’ll collaborate with other departments to implement changes resulting from Management’s decisions.

What we are looking for:

  • At least 3 years of experience as an Office Specialist or a similar role, in English (or another language).
  • Ability to understand and manage executive office processes.
  • Skills in data analysis and reporting, including proposing improvements based on data.
  • Creativity and the ability to generate new ideas for communication activities.
  • Excellent communication skills, both spoken and written.
  • Independence in action and ability to work in a team.
  • Effective time and priority management skills.
  • Initiative, openness, and proactivity in seeking solutions.
  • Proficient English language skills (minimum C1 level). Knowledge of German, Italian, or French would be an advantage (Polish is not required).

What we are offering:

  • Meaningful work
  • 20-26 days of holiday (adjusted accordingly to your prior work experience)
  • Laptop
  • Hybrid work (2-3 days in the office)
  • Real influence and trust
  • Work in an international environment
  • Work with great people 🙂
  • Support and autonomy in action
  • Free parking

Recruitment process:

  1. Screening meeting (30-45 minutes, online) – we’d like to get to know you and tell you more about us and the role.
  2. Meeting with Jakub Dejewski – CEO and potential supervisor (at the office in Gdańsk, Al. Zwycięstwa 13A).
  3. DISC D3 test with Agnieszka Myśliwczyk (online, about 30 minutes). Learn more about yourself and how you fit into the role.
  4. Meeting with Jakub Dejewski – CEO and Aleksander Wiecki – CMO (at the office in Gdańsk, Al. Zwycięstwa 13A), followed by a mutual decision. 🤝
Salary: 1,800 EUR - B2B contract

How to apply?

Please send us a message at career@ivfmedia.org and attach your CV.

What we’re looking for:

  • Experience in website administration (WordPress; or being ready to learn) and customer support (B2C or B2B).
  • Familiarity with CRM and CMS systems, as well as data analysis and reporting skills.
  • Time management, communication, and teamwork skills, along with the ability to work independently.
  • Creativity, attention to detail, aesthetic sense, initiative, and flexibility.
  • Fluent English in speaking and writing (C1). Knowledge of polish is not required.
  • Knowledge of Canva or another image editor.
  • Understanding of social media and social media trends.

Responsibilities:

Within the first 3 months:

  • Familiarize yourself with our online services and processes.
  • Understand our active clients and their annual plans/goals.
  • Gain insight into our lead generation, dispatch, and reporting mechanisms.
  • Learn our Master Production Schedule (MPS).
  • Become proficient in our CMS for creating and modifying clinic profiles, activating/deactivating the “featured” mechanism, and publishing/updating blog posts.
  • Gain a basic understanding of our offers and our Leads Manager system.
  • Acquaint yourself with our CRM and keep information up-to-date.
  • Develop foundational knowledge of our sales process, clinic promotion plans, and content publishing.
  • Understand our reporting process.
  • Use Canva for social media and website graphics.
  • Report to the Web Admin Manager.

Within 3-6 months:

  • Ensure the accuracy of data in clinic profiles and on IVF Media websites.
  • Independently manage production per the MPS.
  • Handle tasks within the Leads Manager system autonomously.
  • Manage all IVF MEDIA websites independently.
  • Analyze visibility reports and derive insights.
  • Take ownership of selected areas.
  • Gather client feedback on our websites to identify improvement areas.
  • Collect information on clients and their marketing activities.
  • Propose enhancements in customer service processes.
  • Work daily with the CRM.
  • Identify market opportunities, such as new article topics and patient tool ideas.
  • Actively suggest improvements.

After 6-12+ months:

  • Perform all tasks independently within the outlined scope.
  • Communicate directly with clients and coordinate order fulfillment.
  • Conduct in-depth analysis and provide insights on lead data, lead sources, structure, quality, etc., and suggest client-specific improvements.
  • Analyze and provide feedback on client visibility, focusing on clinic profiles.
  • Suggest new products and strategic changes in sales.
  • Initiate patient-targeted actions.

What we are offering:

  • Meaningful work
  • 20-26 days of holiday (adjusted accordingly to your prior work experience)
  • Laptop
  • Hybrid work (2-3 days in the office)
  • Real influence and trust
  • Work in an international environment
  • Work with great people 🙂
  • Support and autonomy in action
  • Free parking

Recruitment process:

  1. Screening meeting (30-45 minutes, online) – we’d like to get to know you and tell you more about us and the role.
  2. Meeting with Jakub Dejewski – CEO and potential supervisor (at the office in Gdańsk, Al. Zwycięstwa 13A).
  3. DISC D3 test with Agnieszka Myśliwczyk (online, about 30 minutes). Learn more about yourself and how you fit into the role.
  4. Meeting with Jakub Dejewski – CEO and Aleksander Wiecki – CMO (at the office in Gdańsk, Al. Zwycięstwa 13A), followed by a mutual decision. 🤝
Salary: 1,500 EUR - B2B contract

How to apply?

Please send us a message at career@ivfmedia.org and attach your CV.

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IVF MEDIA Ltd.
Suite 10732, 26/27 Upper Pembroke Street, Dublin, D02 X361, Ireland
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